Job Information
ASRC Federal Holding Company Senior Project Support Specialist - Floater, NASA Headquarters in Washington, District Of Columbia
ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Project Support Specialist – Floater to support a NASA contract in Washington, DC.
The Science Mission Directorate (SMD) at NASA Headquarters is seeking a Senior Project Support Specialist – Floater to provide full-time on site (Monday-Friday) executive business support in a team environment to the SMD Enterprise to include the following:
Independently performs administrative management functions that service and/or fulfill several organizational requirements, such as assisting in SMD processes such as on-boarding and off-boarding of personnel, travel preparation, facilities management, and IT coordination.
Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems.
Working with the Headquarters Action Tracking System (HATS), Partnership Agreement Maker (PAM), and other systems to assure all SMD actions are being actively addressed.
Calendar management: including calendar resolution to assure key meetings are covered by the client principals.
Coordinate meeting logistics, including agenda, attendees, reserving conference rooms and/or call-in numbers, travel information, etc.
Preparing travel authorizations and vouchers for personnel, including international and invitational travel.
Conducts a technical review of correspondence prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness, and format standards.
Develop, maintain, and/or update standard operating procedures (SOPs) and other documented processes.
Provide Answering telephones, including taking and delivering messages.
Greeting visitors and escorting them to meeting locations.
Receiving/distributing mail.
Ordering and organizing office supplies.
Supporting key meetings (e.g., establishing call-in line, taking notes, creating sign-in list).
Support and develop organizational milestone planning activities.
Additional duties as assigned.
Requirements :
Available to report full-time on site to NASA Headquarters (Monday-Friday).
Must have excellent oral, written, and interpersonal communication skills.
Highly proficient in the Office 365 Suite (Microsoft Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
Must be proactive and quick to respond to customer requests.
Able to quickly act to changing environments and communicate a clear direction to employees and customers with urgency.
A strong ability to make sound decisions quickly utilizing analysis, experience, and judgment.
Ability to learn quickly and think critically to create innovative solutions for customer and employee needs.
Outstanding proactive customer service with strong problem-solving skills and the ability to anticipate customer needs by recognizing areas of opportunity and quickly provide solutions.
Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA Headquarters. Extensive background investigation will be performed as a requirement of the job.
Education and Experience:
- Bachelor’s degree and 8 or more years of relevant experience or 11 years of relevant experience in lieu of a degree.
ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.